Oral Presentation Instructions

Guidelines and Instructions for Oral Presenters

All oral sessions will take place at the Hawaiʻi Convention Center.

Terms and Conditions:

  • Presenters agree to abide by policies for Abstract Changes, Corrections and Withdrawal, see below.
  • All presentations must be in English.
  • Abstracts accepted for presentation are made available publicly with launching the full conference program prior to the conference.
  • Presenters are required to submit an electronic version of their talk at least one day prior to their presentation to the Speaker Preparation/Ready Room at the Hawai’i Convention Center. Files are reviewed, scanned for viruses and loaded onto the appropriate computers in the session rooms, see below for additional information.
  • Only material that corresponds to the listing in the published program may be submitted for presentation. Presentation management staff will be instructed to check for discrepancies.
  • Any author presenting at ASC 2022 must be a registered participant of the Conference and be present in Honolulu.
  • The registration fee includes one manuscript submission of an accepted abstract for presentation. Additional manuscript submissions may be purchased for an additional fee, see the Publication page for detailed information.
  • Using removable media (USB drives) is prohibited on the computers in oral session rooms. Saving data to and from them is not possible.
  • Files transferred to the session computers cannot be copied by anyone and will be deleted after the Conference. Anyone wishing to receive a copy of the slides should contact the presenter, not ASC.

Presentation Guidelines

  • Presentations must be submitted in Microsoft Power Point 2019/PowerPoint 365 or PDF format. Acceptable media: USB flash drive. Macintosh computers will not be available in any of the session rooms. Authors using a Macintosh must ensure their presentations operate correctly using Microsoft Office 2018/2019/365 or Adobe Acrobat in the Windows environment.
  • Presentations should be prepared in 16:9 format.
  • All session rooms are equipped with a LCD projector, computer, microphones, laser pointer, timer and screen. The laptops in the oral session rooms are not equipped to accommodate audio sound.
  • Contributed presentations at 15 minutes: arrange your talk so that your presentation lasts 12 – 13 minutes with 2 – 3 minutes available for questions.
  • Invited presentations at 30 minutes: arrange your talk so that your presentation lasts 25 minutes with 5 minutes available for questions.
  • Invited presentation at 20 minutes: arrange your talk so that your presentation lasts 16-18 minutes with 2-4 minutes available for questions.
  • Arrive a few minutes before the session and introduce yourself to the session moderators before the start of the session.
  • There will be no rearrangement of papers within an oral session to accommodate absences or cancellations. The time assigned to an oral presentation within the oral session is fixed.

Abstract Changes, Corrections, and Withdrawal

  • Abstract content changes to your accepted entry in the program, i.e., modification of title or body, must be submitted to the conference management and approved by the Program Committee before September 7, 2022. Please include your Abstract Control ID or Presentation ID in the subject line of your email.
  • Minor corrections to your accepted entry in the program (e.g., spelling or grammar, author changes, changes to affiliations, changes to names, etc.) must be submitted to the conference management and will be accepted until October 13, 2022. Please include your Abstract Control ID or Presentation ID in the subject line of your email.
  • After October 13, 2022, only requests to the presenting author will be considered.
  • Changes to the presenting author can only be requested by the abstract submitter (usually the corresponding author).
  • If you need to withdraw your abstract, please contact Centennial Conferences via e-mail. Please include the reason for withdrawing and provide your Abstract Control ID or Presentation ID in the e-mail subject line.

Manuscript Consideration

  • Authors are invited to submit a manuscript to the special conference issue of the IEEE Transactions on Applied Superconductivity (TAS).
  • Manuscript submission is not a requirement of making a presentation at the conference.
  • Presentation of your work in the published ASC 2022 program is required for a manuscript to be considered for peer review.
    • The presentation should be given at the appointed time in the program, by the appointed presenter.
    • Presentation does not guarantee a published manuscript.
  • Changes to the program, which have been approved by the ASC 2022 Program Chairs, will be allowed for submitted manuscripts.
  • Click here for manuscript preparation & submission details.

Content Organization

  • Plan one slide per minute: 8 to 12 slides for Contributed Oral, and up to 25 slides per Invited Oral.
  • Carefully budget your time. Allocate at least one minute to describe the problem clearly enough for the audience to appreciate the value of your contribution.
  • Make sure the audience walks away understanding the five things any listener to a presentation really cares about:
    • What is the problem and why?
    • What has been done about it?
    • What is the presenter doing (or has done) about it?
    • What additional value does the presenter’s approach provide?
    • Where do we go from here?

Fonts

  • Select a Sans-serif fonts: Arial or Helvetica. Avoid Serif fonts such as Times New Roman: the Serif fonts are more difficult to read.
  • Select font size to be visible over the whole room. We recommend font 24. Do not use fonts less than 18 points.
  • Consider font embedding to ensure that characters display properly.
  • Use larger fonts to indicate importance.
  • Use different sizes and styles (e.g., bold) for impact. Avoid italicized fonts as these are difficult to read quickly.
  • Avoid long sentences, Avoid abbreviations and acronyms. Limit punctuation marks.
  • No more than six lines per slide, and no more than 6-8 words per line.
  • Do not use all caps except for titles.

Design and Graphical Images

  • Include only necessary information: Content should be self-evident.
  • Keep the background consistent and subtle.
  • Use one or two large images rather than several small images.
  • Limit the tables to four rows/columns for readability.
  • Charts: The number of curves should be four or less. Label axes, curves and captions clearly using readable letters, font 18 or larger.
  • Limit the number of colors on a single screen.
  • Keep the design clean and uncluttered. Leave empty space around the text and graphical images.
  • Limit the number of graphical images on each slide.
  • Avoid sound effects.
  • Minimize animation.

Additional helpful tips can be found here.

Speaker Preparation/Ready Room

Please check back for location and hours of operation.

Contact Information

For questions, changes, withdrawal requests, please contact Centennial Conferences via email at asc@centennialconferences.com. Please be sure to reference your Abstract ID in any correspondence.

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