Poster Presentation Instructions

Guidelines and Instructions for Poster Presenters

All poster sessions will take place in the Exhibit Hall of Hawaiʻi Convention Center.

Terms and Conditions:

  • Presenters agree to abide by policies for Abstract Changes, Corrections and Withdrawal, see below.
  • All presentations must be in English.
  • Abstracts accepted for presentation are made available publicly with launching the full conference program prior to the conference.
  • Any author presenting at ASC 2022 must be a registered participant of the Conference and be present in Honolulu.
  • Poster presenters must be available to discuss the work and answer questions at the appointed time in the program.
  • The registration fee includes one manuscript submission of an accepted abstract for presentation. Additional manuscript submissions may be purchased for an additional fee, see the Publication page for detailed information.
  • Posting of the pages of the manuscript does not constitute presentation. Such poster presentations will be considered no-show.

Presentation Guidelines

  • Your poster must correspond to the title and content of the abstract you submitted.
  • Please display the presentation ID prominently in the title area of the poster.
  • It is NOT acceptable to merely post a copy of your paper. Such presentations will be marked as a “no-show” presentation.
  • Poster presenters are expected to arrange their material on poster boards before the session starts. Presenters may bring pre-prints or handouts and make them available on the poster board.
  • There are no parallel oral sessions during the poster sessions.
  • Authors will be permitted to view other posters in the nearby area where posters of similar topic are clustered. Please keep in mind that authors are expected to be available for attendees.
  • If you have more than one poster and they are not side by side, then you need to spread your time over all poster presentations. Please note on the poster board your other location(s) and the time you expect to be present. Please also inform the session chair(s).

Abstract Changes, Corrections, and Withdrawal

  • Abstract content changes to your accepted entry in the program, i.e., modification of title or body, must be submitted to the conference management and approved by the Program Committee before September 7, 2022. Please include your Abstract Control ID or Presentation ID in the subject line of your email.
  • Minor corrections to your accepted entry in the program (e.g., spelling or grammar, author changes, changes to affiliations, changes to names, etc.) must be submitted to the conference management and will be accepted until October 13, 2022. Please include your Abstract Control ID or Presentation ID in the subject line of your email.
  • After October 13, 2022, only requests to the presenting author will be considered.
  • Changes to the presenting author can only be requested by the abstract submitter (usually the corresponding author).
  • If you need to withdraw your abstract, please contact Centennial Conferences via e-mail. Please include the reason for withdrawing and provide your Abstract Control ID or Presentation ID in the e-mail subject line.

Manuscript Consideration

  • Authors are invited to submit a manuscript to the special conference issue of the IEEE Transactions on Applied Superconductivity (TAS).
  • Manuscript submission is not a requirement of making a presentation at the conference.
  • Presentation of your work in the published ASC 2022 program is required for a manuscript to be considered for peer review.
    • The presentation should be given at the appointed time in the program, by the appointed presenter.
    • For posters, presentation means that an author is available during the duration of the poster session to discuss the work and answer questions. Posting of the pages of the manuscript does not constitute presentation.
    • Presentation does not guarantee a published manuscript.
  • Changes to the program, which have been approved by the ASC 2022 Program Chairs, will be allowed for submitted manuscripts.
  • Click here for manuscript preparation & submission details.

Poster Board Information

  • Each horizontal poster board measures 4 ft (height, top to bottom) x 8 ft (width, right to left), (121 cm x 243 cm) and has two sides (front and back).
  • Your poster must be designed to fit within the confines of a 43″ high x 91″ wide poster board and consist of materials that can be mounted easily with push pins.
  • Each presentation is assigned to one side of the board.
  • Poster boards will be numbered. Click here for the floor plan with the poster board layout and assigned poster board numbers.
  • Poster board numbers will be added to each presentation ID. Authors will be notified by October 12, 2022 of their assigned poster board number.

Recommendations for Presentation Clarity

  • A concise and to-the-point title.
  • Organized to guide the observer through information in a logical order.
  • Provides the motivation, objectives and approach of the research.
  • Summarizes the key results and highlights the impact of the work.
  • Proper use of colors, graphics, figures, text and white space.
  • Moderate use of long text blocks.
  • Proper text scaling for comfortable viewing by a number of people at the same time from a distance of about 3 feet (~ 1 meter).
  • To ensure visual effectiveness of your poster, use large lettering and a minimum of text. Use of color can visually enhance your poster.
  • Efficient use of graphics to convey complex information.

Recommendations for Technical Merit

  • Plan your poster to be in logical sequence, i.e., introduction, study design and methods, data collected, conclusion.
  • The work presented is novel (e.g., novel material, novel device, novel conversion mechanism, novel theoretical approach, novel characterization method, etc.).
  • Systematic analysis conducted to arrive at results.
  • Conclusions supported by the data.

Poster Setup and Dismantle Times

Day Setup Session Tear Down
Monday, October 24, 2022 12:00 p.m. – 2:15 p.m. 2:15 p.m. – 4:15 p.m. 6:30 p.m. – 8:00 p.m.
Tuesday, October 25, 2022 7:00 a.m. – 8:45 a.m.
11:15 a.m. – 2:15 p.m.
8:45 a.m. – 10:45 a.m.
2:15 p.m.  – 4:15 p.m.
10:45 a.m. – 11:15 a.m.
4:15 p.m. – 4:45 p.m.
Wednesday, October 26, 2022 7:00 a.m. – 10:00 a.m.
12:30 p.m. – 2:30 p.m.
10:00 a.m. – 12:00 p.m.
2:30 p.m. – 4:30 p.m.
12:00 p.m. – 12:30 p.m.
4:30 p.m. – 5:00 p.m.
Thursday, October 27, 2022 7:00 a.m. – 10:30 a.m. 10:30 a.m. – 12:30 p.m. 12:30 p.m. – 1:00 p.m.

Contact Information

For questions, changes, withdrawal requests, please contact Centennial Conferences via email at asc@centennialconferences.com. Please be sure to reference your Abstract ID in any correspondence.

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